FMCSA-required changes to Custody & Control and Alcohol Testing forms

From MTAC partner Fleet Screen.

The Federal Motor Carrier Safety Administration (FMCSA) Drug and Alcohol Clearinghouse (Clearinghouse) will become operational in 2020. We would like to inform you about some upcoming changes related to recording information on the Federal Drug Testing Custody and Control Form (CCF) and Alcohol Testing Form (ATF). Fleet Screen will work with clinics to ensure this process is followed when required in 2020.

What will Change?

The current versions of the CCF and ATF specifically permit the use of either the driver’s social security number (SSN) or employee identification number (EIN) when completing the CCF or ATF. However, effective January 6, 2020, FMCSA is requiring that the commercial driver’s license number (CDL) must be used instead of the SSN or EIN when FMCSA-covered drivers’ positive drug or alcohol test results are reported to the Clearinghouse.

What does this mean for Employers (Motor carriers), C/TPAs, Collectors and BAT’s?

  • In accordance with 49 CFR 382.123(b), the person completing the CCF or the ATF (clinic personnel in most cases) must annotate the driver’s CDL number and State of Issuance in Step 1, Section C of the CCF or Step 1B of the ATF for each FMCSA-regulated test.
  • If the employer or C/TPA does not provide the CDL and the State of Issuance, then the collector or alcohol technician should ask the driver for this information at the collection site.

All employers of CDL drivers must also purchase a query plan in the Clearinghouse. This query plan enables employers, and their consortia/third-party administrators (C/TPAs), to conduct queries of driver Clearinghouse records.

  • Beginning fall 2019, registered employers will log into their Clearinghouse accounts to purchase their query plan. Query plans may be purchased from the FMCSA Clearinghouse only.

MTAC will provide additional information as we get closer to the effective date in January 2020.

Note: At the MTAC Annual Meeting on Oct. 31, FMCSA Division Administrator Chris Henry will run an educational seminar, in which compliance with this regulation will be discussed.